As a professional manufacturer of floor cleaning machines in China, I’ve worked with distributors, cleaning service companies, and facility managers across more than 30 countries. Over the years, I’ve answered countless questions from international buyers about how to import cleaning machines the right way — and I’ve seen where many get stuck.
From choosing the right floor cleaning equipment manufacturer, to navigating customs clearance, VAT, and choosing between FOB, CIF, or DDP, it can feel like a maze if you’re new to importing.
That’s why I wrote this guide — not as a generic article, but based on real experience helping global buyers like you import everything from walk-behind scrubbers to ride-on sweepers. Whether you’re looking for a single OEM unit or building your own brand of cleaning equipment, this article will walk you through every step with practical, honest advice.
Why Import Floor Cleaning Equipment from China?
If you’re sourcing commercial floor cleaning machines, China is still the #1 destination for high-quality, cost-effective solutions.
Here’s why global buyers continue choosing Chinese suppliers:
- ✅ Lower production cost thanks to supply chain efficiency
- ✅ Massive product variety: scrubbers, sweepers, polishers, vacuums
- ✅ Reliable OEM & ODM capabilities
- ✅ Access to factory-direct pricing, not trading markups
- ✅ Certified equipment: CE, ISO, RoHS, etc.
At CY Cleaning Equipment, we specialize in floor cleaning solutions for commercial and industrial clients. Over the years, we’ve built strong partnerships by offering not just machines — but complete solutions, including training, spare parts, and branding support.
1. Start With Preparation: Know What You Need
Before contacting any suppliers, be clear about the equipment and specifications you’re looking for.
🔧 Define Your Requirements:
- Type of machine:
- Walk-behind vs. Ride-on
- Scrubber vs. Sweeper vs. Polisher
- Power type: Corded, battery-powered, LPG
- Application area: Indoor malls, parking lots, industrial warehouses
- Capacity needs: Tank size, working width, battery duration
- Voltage & plug standard for your region (110V/220V)
The more detailed you are upfront, the more accurate and useful your supplier’s response will be.
2. Finding a Reliable Floor Cleaning Machine Manufacturer
Choosing the right floor cleaning equipment factory is key to a smooth import process.
🏭 Factory vs. Trading Company
Many suppliers on platforms like Alibaba claim to be manufacturers — but they’re actually trading companies. Here’s how to tell the difference:
| What to Ask | What to Look For |
|---|---|
| Can I visit your factory? | Real manufacturers will say yes |
| Do you have production videos? | Ask for factory walk-throughs |
| What’s your monthly capacity? | Consistency shows scale & experience |
| Can you offer OEM/ODM service? | Real factories can customize on demand |
Working directly with a professional floor cleaning machine manufacturer means better pricing, better communication, and more control over quality.
3. Step-by-Step: How to Place an Order
Step 1: Request a Quote
Provide machine type, quantity, destination port, and any branding/customization needs.
Step 2: Get Product Videos or Samples
Ask for a working demo video, or request a sample unit for testing (especially for large orders).
Step 3: Confirm Contract and Proforma Invoice
Check:
- Product specs & quantity
- Delivery lead time
- Payment terms (30% deposit, 70% before shipping is common)
- Warranty policy
🧠 Pro Tip: Always ask for CE certificates, manuals, and parts list before confirming the order.
4. VAT, HS Code & Customs Procedures
Let’s break this down by region, since VAT and duties vary depending on your location.
🇪🇺 Europe (Germany, France, UK, etc.)
- VAT is charged at import (usually 19–21%)
- HS Code: 8479.89 (for most floor cleaning machines)
- Duties may range from 0% to 3%
- Use EORI number to import as a business
🇺🇸 United States
- No VAT
- Import duty on 8479.89: usually 0–2.6%
- Ensure proper documents: Commercial Invoice, Packing List, BL
- Hiring a customs broker is highly recommended
🇦🇺 Australia & Others
- GST (around 10%) may apply
- HS Code classification may differ slightly — check local customs
If you’re unsure, ask your supplier or freight forwarder to suggest the correct HS Code and provide documentation support.
5. Shipping Options: FOB, CIF or DDP?
Shipping can seem complex — but here’s a simple breakdown:
| Term | What You Handle | What Supplier Handles |
|---|---|---|
| FOB | Shipping + Customs | Factory delivers to port |
| CIF | Import customs & delivery | Includes ocean freight & insurance |
| DDP | Nothing (door to door) | Supplier handles everything |
For new buyers, I highly recommend CIF or DDP — it’s less risky and saves time.
⛴ Container Options:
- Small orders: LCL (Less than Container Load)
- Bulk orders: 20ft or 40ft HQ container (especially for large ride-on units)
6. After-Sales Support & Warranty
A trustworthy floor cleaning machine supplier should offer:
- 📦 Spare parts availability (motors, squeegees, batteries, filters)
- 📹 Video tutorials for operation and maintenance
- 🛠️ 1–2 year warranty
- 📞 Reliable English-speaking support
At CY Cleaning Equipment, we offer customized after-sales manuals, spare part kits, and even WhatsApp video support to ensure you’re never stuck.
7. Common Pitfalls to Avoid
❌ Working with unknown middlemen
❌ Buying based on low price alone
❌ Not checking voltage or plug compatibility
❌ No warranty or after-sales support
❌ Confusion over shipping terms (FOB vs. DDP)
✅ Final Checklist: How to Import Floor Cleaning Machines from China
- 🎯 Define your equipment needs
- 🔍 Choose a professional manufacturer
- 📩 Get detailed quote & product demo
- 📝 Confirm PI and payment terms
- 📦 Choose proper shipping terms (CIF/DDP recommended)
- 📜 Prepare for VAT/import tax
- 🔧 Ensure after-sales support
- 🧾 Inspect goods on arrival
🙋 Frequently Asked Questions (FAQ)
Q: Can I put my own logo on the machines?
Yes — most floor cleaning machine factories offer OEM branding (logo, color, packaging, manuals).
Q: What’s the typical lead time?
Usually 7–30 days depending on order size and machine type.
Q: What’s the MOQ?
It varies by model, but often 1–10 units for standard machines.
Q: What if I need spare parts later?
We always supply a parts list and offer long-term support — no matter how many years you have our machines.
📣 Final Thoughts
I hope this guide helps you understand exactly how to import floor cleaning machines from China — whether you’re starting a cleaning business, expanding your product line, or sourcing for retail.
Working with the right floor cleaning equipment manufacturer can make all the difference in your business success. At CY Cleaning Equipment , we’re here to make the entire process smooth, transparent, and profitable for you.
👉 Ready to get started?
Visit www.cleaningbling.com or reach out — let’s build a clean future together.
